Attendee COVID-19 Safety Plan

This page was last updated on June 7, 2022. Questions? Contact ellen.snipes@aocs.org.

We take your health and safety seriously and are committed to providing a safe environment for all in-person participants of the Sustainable Protein Forum.

To promote the safety of everyone at the conference, AOCS will follow the guidance and requirements of the Centers for Disease Control and Prevention (CDC), the state of Illinois, the city of Chicago, the Millennium Knickerbocker Hotel Chicago, and other local regulations regarding COVID-19 safety practices.

AOCS acknowledges that both local regulations and CDC guidance may change before our October conference. We will continue to update this page as new guidance is developed. Registered attendees will be notified of any changes to this policy.

By registering for the Sustainable Protein Forum in person, you agree to follow all current AOCS, local, state, and CDC guidelines that are in place at the time of the conference. You also voluntarily accept the inherent risk of exposure to communicable diseases and agree to not hold AOCS or its representatives liable for any illness related to that risk.

Failure to adhere to the following requirements could lead to removal from the venue or other disciplinary action.

Vaccination Requirements

  • The Sustainable Protein Forum will be a Vaccination Required event for all attendees, exhibitors, vendors, and AOCS staff who seek to gain access to the in-person conference in Chicago, Illinois, USA.
  • All individuals will need to be up to date on vaccinations. According to the CDC, people are considered up to date on COVID-19 vaccines two weeks after they have received the second dose in a two-dose series (e.g., Pfizer/BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (e.g., Johnson & Johnson’s/Janssen).
  • This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (WHO) (i.e. Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen, Oxford/AstraZeneca, Covishield, Covaxin, Sinopharm/BBIBP-CorV, and Sinovac/CoronaVac), on or before September 20, 2022. The full list of vaccines with final WHO EUL/PQ evaluation status is available at the World Health Organization.
  • Based on currently available information and CDC protocols, attendees are considered “up to date” on COVID-19 vaccines if they have received the second dose in a two-dose vaccine series, or a single-dose vaccine, on or before September 20, 2022.

Proof of Vaccination

AOCS has partnered with HealthShield by 42chat to facilitate proof of vaccination. Registered attendees will receive instructions for verification in August or upon registration thereafter. The process is:

  • Step 1: Text “Hi” to the provided phone number. 
  • Step 2: Follow the instructions to upload your proof of vaccination. 
  • Step 3: Receive a status update from 42chat within two business days of uploading. You may check the status at any time by texting “Status” to the provided phone number.
  • Step 4: Bring your proof of validated documents with you when you pick up your materials at the AOCS registration desk in Chicago. You can either show your confirmation text from 42chat or you can take a screenshot of your validated status for easier access. 

  • Anyone who has not uploaded their vaccination card or proof of a negative COVID-19 (PCR or Rapid) test will be denied entry to the Sustainable Protein Forum and will not be able to pick-up their badge until proof of vaccination or negative test has been verified.
  • You must wear your conference name badge at all times during the conference as visual proof of vaccination or an approved exemption.
  • AOCS reserves the right to deny such entry to anyone seeking admittance or remove them from the venue should they not provide proof of vaccination or an approved exemption, or if they present any COVID-19 like symptoms.

Religious or Medical Exemptions

If you are claiming a religious or medical exemption to vaccination, please email AOCS at ellen.snipes@aocs.org and plan to follow the steps above to upload proof of a negative COVID-19 (PCR or Rapid) test to HealthShield by 42chat. The negative test result must show the specimen was collected within 48 hours before your arrival at the Millennium Knickerbocker Hotel Chicago. Registered attendees will receive instructions for verification in August or upon registration thereafter.

The following facilities offer rapid testing near the Millennium Knickerbocker Hotel Chicago:

  • CVS at 175 W. Jackson Blvd (2.1 miles)
  • Walgreens at 501 W. Roosevelt Road (4.6 miles)
  • Walgreens at 3401 W. Roosevelt Road (7.2 miles)

Mask Requirements

AOCS recommends, but does not require, masks for in-person attendees, exhibitors, vendors, and staff. You may still be required to wear a mask in restaurants or other businesses in Chicago. As a member of the AOCS community, please be respectful of fellow conference participants and requests from local businesses regarding mask preferences and requirements.

Do Not Attend if…

All attendees, exhibitors, and staff should NOT ATTEND if they are:

  • Vaccinated and having underlying COVID-19 related risk factors.
  • Exhibiting any symptoms or signs of sickness or have been in contact with known positive COVID-19 cases within 10 days of the Sustainable Protein Forum.
  • Testing positive for COVID-19 within the last five (5) days from the start of the Sustainable Protein Forum.
  • Have had contact with a person that has, or is suspected of having, COVID-19 within five (5) days from the start of the Sustainable Protein Forum and have not completed a quarantine protocol.

Before Traveling to Chicago

  • Please check the websites of your airline, airport(s), car rental, and hotel accommodations to review their health and safety protocols. Learn more about COVID-19 protocols at O'Hare International Airport and Midway International Airport.
  • Review the country-specific COVID-19 requirements provided by the U.S. Department of State.
  • Pack an ample supply of face coverings for travel and throughout your stay in Chicago.

On-Site Health and Safety Measures

  • Signage will appear at any entrance alerting attendees that entry will be denied if they:
    • Have not provided proof of being up to date on vaccines
    • Have been diagnosed with COVID-19,
    • Are exhibiting symptoms of COVID-19, or
    • Have had contact with a person that has or is suspected of having COVID-19 within five (5) days of the start of the Sustainable Protein Forum and have not completed a quarantine protocol.
  • Attendees must adhere to the requirements of any such signage while attending of the Sustainable Protein Forum. Failure to do so could result in the denial of entry or removal from the venue altogether.